01 · QUOTATION CHECKLISTS
Start with your usual charges
Owners set up sea, air, and road lists once. Add your own charges; every matching new quote opens ready to price.
EasyHisab Freight
From freight quotation to job.
Start with a freight quotation, carry the confirmed offer into a sea, air, or road job, then manage the customer invoice and vendor costs through to job profit.
Explore EasyHisab Freight
A connected workflow for every shipment.
Choose a part of the freight desk to see how it works. The same shipment details carry through the quote, job, bill, and cost.
01
Quotations
Check selling charges, expected costs, and margin before sending.
Explore quotations 02Quote setup
Save charge checklists, terms, revisions, and email routing.
Explore quote setup 03Sea, air, and road jobs
Keep routes, cargo, parties, and transport documents together.
Explore shipment jobs 04Customer billing
Create a freight invoice from the job and correct it with a credit note.
Explore customer billing 05Vendor costs
Record cost sheets, payments, currencies, and debit notes.
Explore vendor costs 06Ledgers and profit
See what customers owe, what you owe vendors, and what each job earned.
Explore financial features 07Team access and review
Invite staff, set permissions, and add an invoice review step.
Explore team features
The offer
Prepare the quote before the job exists.
Capture the shipment, price the offer, check your expected margin, and carry the confirmed quote into a job.
01Issue the offerNumbered quotation PDF
→
02Record confirmationCustomer reply noted
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03Open the jobCharges and expected costs carry over
Set up once
Your repeat setup, ready for the next quote.
Set the standard once. Each new offer starts with the structure and routing your desk needs.
Default quotation terms✓ Saved
Your standard terms appear on each new quotation. Edit them for a specific offer when needed.
Copied to each new draft · editable per quote
02 · DEFAULT TERMS
Keep your terms consistent
Save standard terms once, then edit the copy on any individual quotation.
Quotation versions2 offers
FQT/FY26-27/00018Issued · 22 Oct
SupersededFQT/FY26-27/00024Issued · 25 Oct
IssuedEarlier issued offer stays in the record
03 · REVISIONS
Revise without losing the earlier offer
Issue a revised quote with a new number while keeping the previous version on record.
Bill emailOwner settings
REPLY-TObilling@example.com
TEAM CCops@example.com · finance@example.com
From EasyHisabPDF attached
Shared by quotation and freight bill email
04 · EMAIL ROUTING
Set email routing once
Save a business Reply-To and up to five team CC addresses. EasyHisab sends the PDF; customer replies reach your business.
The job
Everything for a shipment, together.
Keep sea and air transport details, arrival and departure dates, and shipper invoice references with the job, or the pickup, drop, vehicle, and consignment note on a road job.
01 · SEA AND AIR
Keep shipment details on the job
Manage sea and air imports or exports. Store HBL/MBL for sea and HAWB/MAWB for air, carrier and vessel details, and ETD/ATD and ETA/ATA dates. Record shipper commercial invoice numbers and dates separately from your freight bill.
ROAD · OPENFDT/FY26-27/00008
Delhi → Jaipur
PickupOkhla
DropSitapura
VehicleDL 01 AB 1234
CN no.CN-19042
Pickup and drop are required. Loading is optional.
02 · ROAD
Road jobs for domestic transport
Record the pickup, optional loading, and drop, plus the vehicle number and consignment note. The customer bill still comes from the job.
SHIPMENT PARTIESJob 00019
Bill toHarbourline ExportsCustomer
ShipperSample ComponentsOrigin party
ConsigneeGulf Market LLCDestination party
CarrierSample LineVessel · MV Example
Parties, route, cargo and transport details stay with this shipment.
03 · PARTIES AND CARGO
Enter the shipment once
Keep customer, shipper, consignee, ports, carrier, cargo, packages and weight together for the job and bill.
JOB CATEGORIESOwner managed
FSESea exportSEA · EXPORT
FSISea importSEA · IMPORT
FAEAir exportAIR · EXPORT
FDTTransportationROAD
Add your own category code, transport mode and direction.
04 · YOUR CATEGORIES
Use the categories your desk needs
Start with sea, air, and road, then add owner-managed categories for the way your team organizes jobs.
05 · JOB FINANCIALS
Keep every bill and cost with its shipment
Open a job to review its freight bills, vendor cost sheets, drafts and payment statuses. Confirmed costs feed the job’s profit; drafts remain estimates.
For enabled sea and air import jobs, EasyHisab can send a one-time email requesting the Bill of Entry number when the job’s ETD/ATD date is due. This is an email request, not customs filing.
The customer
Invoice your customer from the job.
Create a GST freight invoice using the details already on the job. Once issued, it can’t be edited; use a credit note to make a correction.
01 · FREIGHT INVOICE
Bill from the job
Prepare a GST freight invoice from shipment details, then email the issued PDF to your customer with your business Reply-To and team CC. Turn on team approval when you want a review before issue; issued bills stay unchanged.
ISSUED FREIGHT BILL₹48,000
Original bill₹48,000
↓Credit note− ₹3,000
Balance after adjustment₹45,000
Correction is recorded separately. The issued bill remains unchanged.
02 · CREDIT NOTE
Correct the amount without editing the bill
Issue a full or partial freight credit note against an issued bill. The adjustment appears in the sales ledger.
The vendor
Record vendor costs against the job.
Add what you pay the shipping line and other vendors to the same job. If a cost changes, record it with a debit note.
01 · COST SHEET
Track what each vendor costs
Record shipping line, terminal, agent, and other vendor costs against the job. Supported currencies convert to INR using the exchange rate.
VENDOR ADJUSTMENTSample Line
Confirmed cost sheet₹31,000
↓Debit note adjustment− ₹2,000
Updated vendor balance₹29,000
Purchase ledger updated · Customer bill unchanged
02 · DEBIT NOTE
Keep vendor adjustments separate
Record a debit note against a vendor cost sheet. It updates what you owe without changing the customer’s invoice.
The books
See what’s owed and what each job earns.
Track customer invoices in the sales ledger and vendor costs in the purchase ledger. Job profit is for the desk. The sales register and GST sales summary are for your CA, and they are not a GST portal upload. EasyHisab doesn’t file GST returns.
01 · SALES LEDGER
See customer balances
Follow freight invoices, payments, credit notes, and what remains unpaid for each customer.
PURCHASE LEDGERSample Line
Cost sheet₹31,000
Payment made− ₹25,000
Debit note− ₹2,000
Still to pay₹4,000
02 · PURCHASE LEDGER
Keep vendor dues in view
Follow cost sheets, vendor payments, debit notes, and the remaining balance for each vendor.
03 · JOB PROFIT
Know what the job earned
See job profit from issued bills, credit notes, confirmed costs, and debit notes. Check one job or a date range.
04 · CA REPORTS
A sales register and a GST summary for your CA
The sales register lists each freight bill and credit note for the dates you choose. The GST sales summary is one tax month, with taxable and non-taxable kept apart. A later cancellation stays in the month you cancelled it. Job profit is a separate view.
05 · RECEIVABLES AGING
See which customer balances need attention
Group outstanding invoices by how long they are overdue, then expand a customer to review the invoices behind the total.
06 · CUSTOMER STATEMENTS
Share a clear statement of account
Generate a customer statement for a selected period, with invoices, receipts, debit and credit totals, and the closing balance.
Staff
Bring your team in. You decide what they can do.
On a paid plan, invite up to five staff by email. They can view jobs and bills until you give them more access.
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01
Invite
Send an invite to their email. They sign in with Google to join your business.
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02
View only
New team members can view jobs and bills. Choose their access before they make changes.
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03
Set the role
A Clerk can prepare jobs and draft bills. An Approver can review them. Full desk access also allows issuing bills, recording payments, and closing jobs. You can also choose permissions one by one.
Workflow
Issue the bill, or have someone check it first.
Without review, you can issue a draft and give it a bill number right away. Turn review on when you want a team member to check it first.
You open the sea, air, or road job once. The bill lives on that job.
The desk
Your freight desk, on a bigger screen.
Open jobs, customer invoices, vendor costs, and both ledgers at app.easyhisab.in. Explore the web portal.
Open a freight job
Try the full product free for 15 days. Sign in with Google and choose Freight / Logistics.